Friday, January 22, 2010

Manage Proxies... A great R12 'feature'

Manage Proxies is new functionality that allows delegation of security to another user. Whereas Worklist Access and Vacation Rules are a delegation of approval authority, Manage Proxies is a complete delegation of security to another user.

Fortunately, The Manage Proxies functionality is only available if the Manage Proxies role is granted to the user. This role can only be granted to a user via the User Management module.

The manage proxies functionality is extremely powerful and, therefore, extremely dangerous. Unfortunately, there isn’t any out-of-the-box report (similar to the Users of a Responsibility report) in the User Management module that provides you with a list of users that are assigned roles such as the Manage Proxies role. All inquiry related to the User Management module needs to be custom built.

Manage Proxies in the next in a long list of 'features' that may be a good idea from an operational perspective, but a nightmare from an internal controls perspective, especially without the necessary controls-related monitoring that should could 'standard' with this functionality. Oracle needs to build in the necessary monitoring and auditing requirements into the design of each of their new features. This is one area where they seriously missed the mark. Let's hope they've refined their processes and talent in Fusion Apps.

Jeffrey T. Hare, CPA CIA CISA

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